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Executive Assistant
Liberate Artists Inc / Los Angeles
Posted on: February 7, 2022
Application Deadline: 2/28/22
Job Description
Our team is seeking a detail-oriented Executive Assistant to support our Founder/Creator in running four creative based organizations. This position requires a pertinacious go-getter with previous experience assisting executives in a fast-paced environment.
The right candidate is thoughtful, meticulous, solution-oriented, able to multitask, demonstrates excellent follow through, has exceptional organizational and communication skills, and exhibits exceptional professionalism.
Responsibilities Include:
- Managing professional/personal business which includes but is not limited to scheduling, emails, phone calls, travel, calendar management, mail pick up and send off, and any additional ad hoc tasks.
- Run the day-to-day operations and communications for four teams led by our Founder/Creator.
- Organize and shred legal and professional documents.
- Curate and cultivate healthy relationships with prospective and current clients.
- Take meeting notes for executive committees and leadership.
- Follow-up and follow through with all communications until all tasks and correspondence is resolved.
- Check-in to flights and contact the hotel for early check in, as needed.
- Be proactive in next steps and pathways to successfully complete all tasks.
- Perform light editing duties for email and marketing communications.
- Assist with payroll and Quickbooks invoicing.
- Build and maintain prospective and current client databases.
- Keep record of all receipts and support needs of the bookkeeper.
- Successful complete any and all administrative tasks such as contractor onboarding, contractor reimbursements, company file scanning and organizing, corporate gifting, contract support, purchasing of supplies/services.
- Create Canva and Google Slides presentations for client meetings and presentations.
- Set up a training platform for courses using Kajabi.
- Assist with all corporate and individual donor campaigns.
- Support marketing team on all digital/traditional marketing campaigns and public relations work.
$42,000-$52,000 per year + benefits
Required Experience / Skills / Education
Requirements
- A minimum of two years experience supporting upper management or equivalent experience
- Magnificent writing and verbal communication
- Excellent time management and promptness (lives by the phrase on-time is early and early in late)
- Proficiency in Google Suite and Canva
- Detailed-oriented
- Excellent writing skills with high quality grammar, spelling, and punctuation
- Ability to travel nationally and internationally with Founder/Creator (all travel, accommodations, and meals are covered by organization
- Must be vaccinated and boosted by start date
Combination of work from home and work from office after the completion of training.
Application Instructions
Please send your cover letter and resume to info@liberateartists.com
