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Transportation Program Administrator
City of West Hollywood / City of West Hollywood City Hall
Posted on: February 13, 2025
Application Deadline: Monday, March 3, 2025
Job Description
The City of West Hollywood is seeking a dynamic and results-driven Transportation Program Administrator to join our team in the Economic Development Department – Business Development Division. In this position, you will plan, execute, and assess various transportation projects and programs. You will manage all phases of these initiatives, ensuring they are completed on schedule, within budget, and meet the highest quality standards.
The ideal candidate will possess the following qualifications:
- Proven experience in project management, particularly in transportation or urban planning.
- Strong ability to manage multiple projects simultaneously, keeping them on track, on budget, and on schedule.
- Ability to work independently to analyze, evaluate, and develop reports and studies related to transportation programs, providing actionable insights and recommendations.
- Skilled in overseeing the financial aspects of projects, including budgeting, cost tracking, and ensuring resource allocation stays within constraints.
- Excellent at coordinating operations with various departments and agencies, ensuring smooth project execution and maintaining effective relationships with stakeholders.
- Experience in field inspections to monitor the implementation and effectiveness of transportation-related projects.
Reports to: Business Development Manager
Required Experience / Skills / Education
EXAMPLES OF DUTIES:
JOB SUMMARY:
Performs a variety of complex professional and technical functions related to transportation operations and City programs, including: serving as project manager for transportation contracts, programs, and in-house projects; implementing and overseeing various projects and programs; analyzing and evaluating programs; developing requests for proposals; managing contracts; providing technical assistance; overseeing fiscal management of projects/programs; coordinating operations with other departments and agencies; field inspections; and developing various studies and reports and making presentations related to same.
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
- Manages transportation contracts, including: developing requests for proposals (RFP); analyzing and evaluating responses; assisting in selecting contractors; negotiating contracts; monitoring and evaluating services; maintaining cost efficiency; correcting problems; creating, implementing, compiling and evaluating surveys and reports; analyzing statistical data; recommending improvements; managing fiscal aspects of contracts; reconciling contracts; assuring compliance with contract specifications, regulations, etc.; monitoring expenditures and revenues; supervising review of fiscal audits of transportation service providers.
- Ensures compliance with contract requirements, regulations, and standards through in-person field inspections, including day and evening hours to monitor and evaluate services, maintain cost efficiency, and address operational issues.
- Conducts in-person site visits to audit service quality, assess customer experience, and provides representation at key events and community pop-up engagements as required.
- Oversees the fiscal functions of the general and transportation fund accounts, including: initiating fund trades with other agencies; negotiating terms and rates.
- Conceptualizes and develops projects, including assessing community needs; researching and evaluating grant opportunities to pursue viable sources; creating complex statistical demographic analysis to prepare grant applications; implementing and managing grant program(s), scope of work and timeline; quantitatively evaluating project objectives, outcomes and effectiveness to report to grantor.
- Coordinates and implements other special programs related to division operations and participates in in-house City programs/events.
- Coordinates as-needed shuttle services for special events, recreational activities, field trips, and charter services that may require in-person fieldwork.
- Establishes and maintains communications with elected officials, boards, and commissions; prepares complex reports; receives, sorts, and summarizes material for the preparation of reports; prepares work reports, resolutions, and staff reports and makes presentations.
- Responds to constituent inquiries and works with contractors to resolve.
- Proposes, develops and coordinates special events/programs, including coordinating marketing and advertising; securing speakers, vendors, etc.; coordinating activities with other departments.
- Coordinates division activities with other departments, divisions and/or outside agencies; responds to resident inquiries.
- Represents the City and/or serves as a liaison and/or member of various county-wide and Westside City committees/teams.
- Ensures quality standards and compliance with regulations are maintained.
IMPORTANT JOB FUNCTIONS:
- Develops, manages and oversees local transportation programs; coordinates transportation service improvements; plans routes, bus stops and/or detours; designs signage; markets programs; inspects vehicles.
- Acquires vehicles; negotiates lease/purchase agreements; recommends and selects vehicles; processes purchase orders and payments.
- Maintains and upgrades professional knowledge, skills, and development by attending seminars and training programs and reading trade and professional journals and publications.
- Interacts with a variety of high level individuals, both internally and within the community to provide information, disseminate departmental information and assist in resolving administrative issues.
- Follows up on inquiries from various agencies, groups, media, etc., regarding department programs and services.
- Disseminates a variety of information to various agencies, divisions, or departments.
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
- Bachelor’s degree from an accredited four-year college or university in a related field; and,
- Three (3) to four (4) years of progressively responsible related experience; or,
- Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
- Route Planning and Transit Operations Certificate (desirable)
- Employee Transportation Coordinator Certificate (desirable)
Application Instructions
Apply here: https://www.governmentjobs.com/careers/weho
Secure The Dates:
If a sufficient number of qualified applications are received:
- First round, Virtual interviews will be held on Wednesday, March 12, 2025.
- Round two, In-person Finalist interviews will be held tentatively on Thursday, March 20, 2025.
Selected candidates will be notified once the dates are finalized. It is recommended that you plan your calendar accordingly.
