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Environmental Assessment for a Concrete Tilt-Up Building

City of Irwindale

Deadline: November 17, 2025 at 5:00 PM

1. REQUEST

The City of Irwindale Community Development Department – Planning Division is requesting proposals from qualified consultants to prepare an environmental assessment (Initial Study and the appropriate environmental determination) for a request to construct a ±41,974 square foot, concrete tilt-up building and associated office space and parking located at 1600 Arrow Highway (APN: 8532-002-005) in the City of Irwindale.

1. INTRODUCTION

The City of Irwindale is located within the eastern portion of Los Angeles County at the periphery of the greater Los Angeles metropolitan area.  The San Gabriel River delineates the northern boundary of the City with the foothills of the nearby San Gabriel Mountains located further north. The City is centrally located within the San Gabriel Valley and is generally bounded on the north by Duarte, on the east by Azusa, on the south by Baldwin Park, and on the west by the cities of Monrovia, Arcadia, and Duarte. Regional access to the City is provided by the Foothill Freeway (I-210) and the San Gabriel River Freeway (I-605).

The majority of the City’s population and development is located in that portion of the City that is east of the San Gabriel River.  Land uses found in the western portion of the City are dominated by large-scale quarry operations with limited areas of more traditional urban development. The mid portion of the City is encompassed by the Santa Fe Dam recreational area. The City has a total land area of 9.5 square miles, over 800 businesses, a resident population of 1,416, and a daytime population of over 30,000.

1. PROJECT DESCRIPTION/APPROVALS NEEDED

The project involves the demolition of the existing on-site buildings and structures for the construction of a stand-alone  concrete tilt-up warehouse building with an office mezzanine that is being built for Panda Trading Warehouse and is located at 1600 Arrow Highway. The project site, totaling 88,726 square feet (2.04 acres) includes a ±41,974 square foot tilt-up building comprised of a 1,974 square foot mezzanine, and 40,000 square feet of warehouse space. Please refer to Attachment 2 and the copy of the enclosed Google Map page for illustration.

The land is zoned M-2 (Heavy Industrial), designated Industrial/Business Park by the City’s General Plan, and subject to the Irwindale Commercial & Industrial Design Guidelines and the Irwindale Active Transportation Plan (ATP). The property is currently divided into four sites 1600-1640 Arrow Highway with small office buildings on each site and these sites are being used as truckyards and/or storage yards. Adjacent to the site is the Santa Fe Dam and Army Corps property to the north, a flood control basin to the south, a fueling station with truckyard to the west, and Army Corps spreading grounds and industrial/warehouse facilities to the east.

The Project will require the following discretionary and/or administrative approvals from the City:

1. Site Plan and Design Review Permit (DA) to address the site configuration, design, location, and impact of the proposed use and the compliance of the Project with the established Zoning Code standards and the “City of Irwindale Commercial and Industrial Design Guidelines.”
2. SCOPE OF SERVICES

 Tasks and Deliverables

The Scope of Services to be provided by the Consultant shall include, but not be limited to, the elements listed below.

 

• The consultant will be responsible for meeting with City staff and applicant on a bi-weekly basis as well as one kick-off meeting with City staff and applicant; one meeting with staff to discuss issues regarding the preparation of the draft document, one scoping or community meeting (subject to specific CEQA document type), and four (4) public hearings before the Planning Commission and City Council. The number and frequency of the meetings will be determined in consultation with all parties before the project begins. The purpose of the meetings will be to establish objectives, discuss alternatives, provide direction and review progress. In addition, the consultant will be expected to attend periodic meetings of the Planning Commission and City Council.
• Transportation analysis must include both vehicle miles traveled (VMT) and level of service (LOS) per City guidelines.
• Coordination and outreach in compliance with tribal consultation pursuant to AB 52 (if applicable).
• The applicant has provided a National Hazard Disclosure (NHD) Report, soils report, and a Phase II subsurface investigation report.

1. DELIVERABLES

The Consultant’s Technical Proposal package shall contain the following:

1. Introduction

Introduction of Project proposal including a statement of Project understanding, a discussion of how the objective of the scope of work will be accomplished, the name of the firm submitting the proposal, its mailing address, telephone number, and the name of the individual to contact, if further information is required. Any participating firms and proposed sub-consultants shall be identified and included in the proposal.

1. Statement of Qualifications
2. A description of the firm’s capabilities and experience on similar projects.
3. Identification of staff’s capabilities and the Project Manager assigned to oversee the work; an Organization Chart showing the proposed relationships between all key personnel and the support staff assigned to the Project; the proposed responsibilities of each person on the chart, and brief resumes of all personnel assigned to the Project.
4. A description of firm’s key personnel’s present activities and their availability to accomplish the required services within the project schedule.
5. Identification of any sub-consultants to be used. Information shall include the name and address of the sub-consultant, resumes of key staff proposed for the Project and the tasks to be carried out. All sub-consultants must be approved by the City.
6. Scope of Work

A description of the approach and methodology to provide the required services. Identify any supplemental tasks deemed necessary or alternatives, which may enhance the Project, reduce costs, or expedite delivery. The consultant should also identify any tasks not identified and/or mentioned in this document that would otherwise affect the successful realization of the Project.

1. Conflict of Interest

The Consultant shall disclose any financial, business, or other relationships with the City that may have an impact on the outcome of this contract or any resulting construction Project. The property owner is Gary Irwindale Property LLC and the applicant is Eric Tsang Architects. The Consultant shall disclose any financial, business or other relationships with these individuals and firms. The City reserves the right to cancel the award, if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the process. The City determination regarding any question of conflict of interest shall be final.

1. Limits of General and Professional Liability Insurance

The Consultant shall disclose any financial, business or other relationships with the City that may have an impact on the outcome of this contract or any resulting construction Project. The City reserves the right to cancel the reward if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the program. The City determination regarding any question of conflict of interest shall be final.

1. References

 The consultant shall provide three professional references for the project manager and the company.

1. Schedule of Services

Provide schedule(s) with project milestones. If proposing an EIR, the completion schedule must show a completion and EIR certification date, no later than 12 months after contract award.

The Consultant’s cost proposal shall contain the following:

Firm’s rate schedule for the duration of the contract.

1. Firm’s total cost to perform the work in its entirety, including a breakdown of the costs for each individual work task.
2. Listing of any other costs charged by firm in providing consultant services.

 

The Technical Proposal and Cost Proposal shall be transmitted separately, with a cover letter that must be signed by an official authorized to bind the consultant contractually, and shall contain a statement that the proposals are firm offers for a 90-day period. The letter accompanying the Technical Proposal shall also provide the following: name, title, address, telephone number and email address of individuals with the authority to negotiate and contractually bind the Consultant. The cover letter constitutes certification by Consultant, under penalty of perjury, that the Consultant complies with nondiscrimination requirements of the State and the Federal Government. An unsigned proposal or one signed by an individual unauthorized to bind the consultant may be rejected.

1. SUBMITTAL REQUIREMENTS

All interested firms or individuals shall upload their proposals to (https://www.dropbox.com/request/JDo8lKnd3SOQyXOaRplP?oref=e)

 

We are only accepting electronic submittals.

 

Cost proposal information shall be submitted in a separately labeled file and not be included within the proposal document.

 

All proposals must be uploaded by 5:00 p.m., (Monday, November 17, 2025).

 RFP Questions

Questions regarding this RFP should be directed via e-mail to Jeff Tyler ([email protected]), by Monday, November 3, 2025. An addendum with answers to questions will be issued by the City after this date.

 

1. Professional Services Agreement

 

Attached is a copy of a sample Professional Services Agreement. Proposers should review this agreement and provide the City with a written statement of their willingness to accept the terms of the agreement.  If a proposer is unwilling to accept any terms of the agreement, the proposer should identify the term(s) and the reason(s) that such term(s) are unacceptable.

1. Selection Process and Criteria

The Development Services Director will review the proposals.  Finalists may be asked to participate in an interview with an interview panel.  Proposals will be reviewed and judged on the following criteria:

• Understanding of the Scope of Work;
• Experience with similar projects;
• Consultant qualifications, background, and experience:
• Qualifications and experience of Project Manager and related staff assigned to this project;
• Qualifications of sub-consultant(s) and their role in this project (if applicable);
• Timeline to complete; and
• Cost of services.

The City of Irwindale reserves the right to:

• Reject any and/or all of the submittals;
• Waive any of the provisions of this RFP;
• Issue subsequent RFPs;
• Cancel the RFP;
• Waive technical errors in responses to this RFP; and
• Negotiate with any, all, or none of the respondents to the RFP on terms that vary from those provided in any Proposal.
• Award the services to a provider in the City’s sole discretion based on the City’s evaluation of all of the above criteria and not solely based on the proposed cost.

 ATTACHMENTS:   

 Sample Agreement

https://www.irwindaleca.gov/DocumentCenter/View/7627/Professional-Services-Contract—Long-Form-revised-32022

Aerial Image – 1600 Arrow Highway

Google Earth

Santa Fe Flood

Control Basin

Map Date: September 2025

Source: Google Earth

 

Draft Plans

(https://www.dropbox.com/scl/fi/8e1ysgeib8g9ciu9mc23b/ARROW-HWY-1600_PS4-BIND-DRAFT.pdf?rlkey=rgt2ysvlypzvbb966498k326b&st=gk5b2tyf&dl=0)

Environmental Documents

• NHD Report

https://www.dropbox.com/scl/fi/6zff04ycaturw3nl4s3tw/NHD-Report-1600-Arrow-Hwy.pdf?rlkey=ypeq95rscfkencnme62n1t0u4&st=6ff684e3&dl=0

• Soils Report

https://www.dropbox.com/scl/fi/ksd6av2z6u4irg6c3v9lv/Soil-Report-1600-Arrow-Hwy.pdf?rlkey=zt6dhxkcgq283i93emor48r19&st=0hd8a9jx&dl=0

• Phase II Environmental

https://www.dropbox.com/scl/fi/r2hocjzjm5ddebfupn77v/PHASE-2-REPORT-1600-Arrow-Hwy.pdf?rlkey=xf0s51fdu9myu908daf6hwxmg&st=i7r5vezt&dl=0